Coordivio brings the systems used to run event businesses into one operating platform — CRM, email, proposals, contracts, timelines, layouts, staffing, inventory, payments, and internal accounting — so operators can stop stitching software together and reclaim more of their lives outside it.
The event industry runs on people who carry more than anyone outside it understands. They staff weddings while managing payroll. They run productions while re-entering data into three separate platforms. They build real businesses — and they deserve real infrastructure to run them on.
Coordivio exists to give those who bring celebrations to life,
their lives back.
The event industry has enough tools. The problem was never the tools. The problem is that none of them talk to each other — and every gap between them gets filled by the operator. You re-enter the same client into four platforms. You move data from your CRM into your staffing sheet into your accounting software by hand. You carry the integration logic in your head, on late nights, after everyone else has gone home. Operators should not be the connective tissue between disconnected systems.
You are the integration layer. Every gap between your tools gets filled by you. Your memory, your late nights, your presence holding it all together. That is not a business model. That is a weight.
Margin leaks silently. Revenue, labor, and costs live in disconnected systems. Event-level profitability is invisible until it has already slipped — and by then, there is nothing to recover.
The same information entered three times. Contact in the CRM. Contact in the staffing sheet. Contact in the accounting system. Duplicate work is not a workflow. It is a tax on your time.
Labor is your largest cost and your least visible one. Scheduling, deployment, and hours still live in spreadsheets and text threads for most event companies. You cannot control what you cannot see.
Growth makes it worse, not better. More events means more tools to stitch together, more data to re-enter, more of the business depending on you to hold it. Scale should create leverage. Right now it creates more exposure.
You did not build this business to spend your life being the thing that holds it together.
Most event platforms solved one operational lane with precision. Coordivio was built to replace the fragmentation between them — giving the operation one common environment instead of asking the operator to hold the pieces together. CRM, email, proposals, contracts, timelines, layouts, staffing, payments, and internal accounting are not connected inside Coordivio. They are native to it. When the operation lives in one place, the operator finally has a complete picture of the business. Not a report. A real-time understanding of what is happening and what is at risk.
Every inquiry, proposal, and client relationship in one place — so the business retains what you know, the pipeline is never a mystery, and no lead disappears because it lived in someone's inbox.
Proposals, agreements, and booking payments that flow directly into event execution — closing the gap where most businesses lose information, momentum, and margin between the sale and the event day.
Production timelines, run sheets, and partner assignments built for the pace of a live event — not adapted from a construction project management tool. The right information in the right hands before load-in begins.
Scheduling, role deployment, and hour tracking for every person across every event. Labor is the largest variable cost in the business and the hardest to control across disconnected tools. Coordivio makes it visible before it becomes a problem.
Event-level profitability, actual margin, and financial clarity — tracked inside the same system running the operation. Coordivio syncs with QuickBooks and Xero so your books stay current without manual exports, and without asking you to abandon the tools your accountant already trusts.
A live view of every active event, every deployed team member, and every dollar in motion — in one place. Not a summary of what already happened. The current state of the business, right now, without asking three people to find out.
A full email client built directly into the platform. Check your daily mail, respond to clients, and watch every conversation auto-sync to the right event automatically. You never have to leave Coordivio to run your business.
Design floor plans, room configurations, and seating arrangements inside the same system running the event. Not a separate tool that doesn't know what's happening on the floor.
Build and manage production timelines with the precision the industry actually requires. Every cue, every handoff, every transition — coordinated inside the platform where your team already lives.
Every Coordivio workspace begins with the same operational foundation. Then the platform shapes itself around the kind of business you actually run — and the one you are becoming.
Every operator receives Event Core. It is the common operational foundation — the capabilities every event business depends on, regardless of what kind of events they run. Event Core is not a plan tier. It is not a module to purchase. It is the operating environment the business runs on.
Once Event Core is in place, Coordivio adapts to the specific operational reality of your business through specialty pillars. Pillars are not add-on features. They are the answer to a single question: what kind of operation are you running? Select the one that describes you. Add more as the business grows.
Menu management, kitchen production, prep timelines, BEO generation, food cost tracking, and the full operational workflow of a catering company.
Floral proposals, recipe management, order coordination, event-day delivery, and the operational workflow of a floral studio serving the event industry.
Booking calendars, space configuration, room setup requirements, vendor coordination, and the operational infrastructure of a property running multiple events simultaneously.
Inventory tracking, delivery scheduling, installation logistics, damage management, and the full operational lifecycle of a rental and design operation.
For planners, coordinators, photographers, DJs, videographers, officiants, and service-based professionals who coordinate experiences rather than physical operations.
A caterer adding a venue doesn't outgrow Coordivio. A photographer moving into rentals doesn't rebuild their software stack. The operating system evolves with the business.
Most software forces a migration decision when a business grows into something new. Coordivio was built around the reality that event businesses are not static. A caterer becomes a venue operator. A planner adds production. A photographer builds a rental inventory. When the business evolves, the platform adds a pillar — and the operational foundation that already exists carries forward completely.
You do not need to abandon the tools that genuinely serve you. You need one operating environment that contains what has been kept apart — so the operator is no longer the thing connecting it. Here is how operators move from stitched-together tools to a business that runs on its own foundation.
Tell us about your operation — the scale, the complexity, and where disconnected tools are costing you time, margin, or sleep. We review every request and confirm access directly.
We map the revenue, labor, production, inventory, and accounting workflows that belong inside one operating environment — and configure Coordivio around the actual structure of your business. Keep what genuinely needs to remain external. Stop maintaining a disconnected stack simply because there was never one platform capable of carrying the whole operation.
Operate with clarity. Understand your financials. Scale without adding more tools to the stack. And recover some of the time you have been spending holding the integration together yourself.
Event professionals don't sleep much. Vera sleeps even less.
Vera is not a chatbot. She is the operational intelligence layer built into the Coordivio operating system. Vera doesn't need to be connected to Coordivio. She is part of Coordivio — which means she reasons from the same source of truth that runs your business. Every active event. Every client. Every dollar in motion. Every staff member deployed. Vera sees the whole operation because she lives inside it.
Monitors every active event and flags what needs attention before it becomes a problem. Missing contracts on upcoming events. Outstanding balances within two weeks of the date. Proposals sent a week ago with no response. Unanswered inquiries. Certifications expiring in 60 days. Vera surfaces these without being asked — and notifies your team before the window closes.
Analyzes the financial reality of your operation and tells you exactly where the money is going. What your card-to-ACH payment mix is actually costing you — in real dollars. Whether your proposal conversion rate is below industry benchmark. Whether one client represents too much of your revenue. Whether your processing fees are trending upward. These are not generic observations. They are specific calculations from your actual operational data.
Learns from completed events and surfaces what the operation is telling you. Vera detects patterns across your events — when tasks consistently take longer than estimated, when certain event types create recurring gaps, when the operation is telling you something your schedule doesn't reflect. She surfaces these as observations for your review, not as automatic changes. You decide what to do with what she finds.
Operates under a governed approval system — not as a free agent. Vera acts autonomously on internal flags. She requires coordinator review before anything reaches a client. She requires owner approval before anything touches the books. This is not a limitation. It is how a serious operational intelligence layer should work — and it is how operators should expect AI to behave inside a business they have built.
Coordivio was built for the operators who carry the weight of the event — the ones whose names are on the line when something goes wrong. You built the operation. Now it needs a system built to match it. And when you're ready to grow — caterers adding venues, photographers adding rentals, venues adding catering — the platform grows with you.
You built a real food and events business. It shouldn't require you to be present for every single thing to work. Revenue, labor, production, and financials — unified from the first inquiry to the final invoice.
From inquiry to load-out.A booked calendar is not the same as a controlled operation. Booking infrastructure, client communication, and internal accounting built for properties running multiple events simultaneously — without the chaos of managing them across separate systems.
Full house, full control.You coordinate thirteen vendors per wedding and remember every detail for every client simultaneously. That shouldn't live exclusively in your head. Every active client, every timeline, every outstanding decision — held in one place so your brain doesn't have to.
Clarity at every stage.You need to know where every item is, when it comes back, and whether the event made money — before the truck leaves for the next one. Inventory, delivery logistics, and financials connected from reservation to return.
Every item. Every event.The show runs on precision. Crew deployment, run sheets, creative partner coordination, and production timelines built for the pace of live execution — not adapted from a tool built for a different industry entirely.
Every cue, accounted for.You run a venue and a catering company. A planning firm and a production team. Most software makes you choose which one to run it on. Coordivio was built for operators who never had the luxury of doing just one thing.
Built for the whole operation."The tools existed. Some of them were excellent. But none of them could see the whole operation — and neither could we."
After years running a hybrid event operation — a venue, a catering company, and a production studio operating simultaneously — the operational ceiling became clear. Not for lack of software. For lack of one operating environment capable of containing all of it. Revenue in one system. Labor in another. Event execution in a third. No single source of truth across any of it. And eventually, the business begins to depend less on systems — and more on the operator absorbing the strain.
Coordivio was built to replace what fragmentation created. Not to replace what genuinely works in isolation — but to give the operation one common environment instead of asking the founder to be the thing holding it all together. The operating system the industry has been scaling without for twenty years.
Somewhere between the first event and the hundredth, the business started running you instead of the other way around. Coordivio exists to change that. Early access is now open to a limited group of operators who are ready to run their business the way they always meant to.
Limited availability · Early access by request · No obligation